Mount Sinai Health System Jobs

Job Description

The BMT Administrative Coordinator is responsible for coordinating workup testing and insurance authorization, as well as scheduling of bone marrow harvests, stem cell collections, and infusions for the Bone Marrow/Stem Cell Transplantation, Cellular Therapy, and Multiple Myeloma programs. The Administrative Coordinator works with a team of colleagues to perform these tasks.

Qualifications

• Bachelor?s Degree or equivalent combination of experience applicable

• Experience obtaining prior authorizations from insurance companies required

• Experience with Epic EHR system preferred

• Prior experience in oncology and/or bone marrow transplant and cellular therapy preferred

Non-Bargaining Unit, 136 - Bone Marrow Transplant - MSH, Mount Sinai Hospital

Responsibilities

• Responsible for coordinating all steps of bone marrow/peripheral blood stem cell (PBSC), CAR T-cell therapy, and gene therapy collection workups.

• Interacts with patients and family members to coordinate scheduling.

• Contacts insurance companies to initiate harvest and transplant cases.

• Reports workup scheduling and insurance authorization status to the clinical team.

• Collaborates with various departments for a patient-friendly schedule and experience.

• Ensures that appropriate orders have been entered in the EHR.

• Maintains and completes all insurance assessment forms and agreements. Ensures forms are accurate for claims processing.

• Assists with Standard Operating Procedure revisions for workflows related to the BMT Administrative Coordinator team.

• Verifies patients’ insurance benefits and obtains authorizations for procedures.

• Informs patients of any potential patient out-of-pocket liability. May facilitate resources to bridge the gap between insurance coverage and patients’ liability.

• Assists patients with questions or problems regarding insurance coverage and other financial matters.

• Provides support and coverage to other members of the Administrative Coordinator team.

• Assists the BMT Program Manager and clinicians with any tasks identified to support the department.

• Labels and delivers specimens to lab, as necessary.

• Facilitates donor searches, evaluation and collection of related and unrelated donors identified through domestic and international registries in a timely and accurate manner in collaboration with nurse Transplant Coordinators.

• Interacts with patients, family members, and donors to obtain information related HLA typing.

• Attends meetings and huddles with multidisciplinary teams to coordinate care for patients.

• Maintains case documentation in physical and virtual files as instructed, and updates trackers to facilitate case coordination.

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation Statement

Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $64526.72 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.